Submission Info
New in 2015!
Expanded moderated ePoster track located in a dedicated meeting room
Extended ePoster viewing in the exhibit hall
New ePoster system offering both scheduled and on-demand onsite presentation options
Integrated, single sign-on membership, abstract submission, and registration on the new www.asra.com
Celebration on Saturday night overlooking the beautiful Atlantic ocean
And much more…
Important Dates
Abstract Submissions Opens: May 1, 2015
Abstract Submission Deadline: July 13, 2015 (deadline will not be extended)
Abstract Notifications Sent by: August 24, 2015
Early-Bird Registration Cut-Off: September 16, 2015
ePoster Submission Deadline: October 19, 2015 (deadline will not be extended)
Pre-Registration Deadline for Presentation: October 28, 2015
Abstract Categories
Scientific Abstracts
Acute Pain
Chronic Pain
Regional Anesthesia
Emerging Technology
Education
Case Series (5 or more patients)
Medically Challenging Cases
Report of up to 4 cases having a similar presentation; case series of 5 or more patients must be presented as a scientific abstract
General
Abstracts must be submitted via the online submission system at www.asra.com. The system allows storing abstracts as a draft in order to make changes. However, abstracts must be formally submitted before the deadline in order to be considered. Key abstract submission guidelines include:
In proper and grammatically correct English
No limit to the number of abstracts that may be submitted
If previously submitted to a different meeting an abstract may still be submitted
The submitting author is required to ensure that all co-authors are aware of the abstract content before submission
ASRA does not share with an institution or employer information of those who have submitted abstract(s)
A presenter is expected to attend the meeting and present the poster
Meeting registration is required at least 3 weeks prior to the meeting in order to be included in the final program
There is no fee to submit an abstract, but there is a $65 fee to submit an ePoster after abstract acceptance
Quality suitable for publication and strict adherence with all requirements outlined in the call for abstracts
Abstract Title
Limited to 25 words in sentence format.
Submitting Author Details
The submitting author will receive all communications regarding the abstract and is responsible for informing the other authors, as necessary.
Co-Author(s) Details
Name, contact information, role (author, co-author, presenting author), and display/list order.
Abstract Body
Strictly limited to 500 words over the following content areas (not including References):
Introduction
Materials and Methods (NA for case reports)
Results / Case Report
Discussion
References
Tables
Maximum 3 tables of 10 rows x 10 columns
Images
Patient faces must be entirely covered
Only figures in JPG format may be uploaded
Maximum 2 images
Maximum file size of each image is 500 KB
Maximum pixel size is 600(w) x 800(h) pixel
Important Considerations
No promotional content of a commercial entity may be included (brand/trade/product names, photos, logos, company names, etc.).
If necessary for clarity, a trade/product name may be included parenthetically once in the materials and methods section, but no more, and not in the abstract title. If more than one company makes the product, all applicable trade names are identified.
Any off-label indications should be clearly marked as such.
ePoster Fee
ASRA does not charge a fee to submit an abstract. However, $65 will be charged for each abstract actually accepted for ePoster presentation. This payment is non-refundable and partially offsets ASRA’s cost for abstract presentation in the ePoster format. This ePoster fee is generally less expensive than printing a poster; printed posters are not accepted (except for the best of meeting abstracts, see award section below). The ePoster fee will be charged after abstract acceptance and upon online submission of the ePoster.
Meeting Pre-Registration
Only abstracts/ePosters by attendees who register at least 3 weeks prior to the meeting will be included in the final program and meeting materials. Meeting registration is refundable according to the meeting cancellation policy.
Eligibility
Only authors listed on the submitted abstract may present onsite during the meeting. Investigators who have abstracts approved for presentation but fail to attend the meeting three years in a row will be prohibited from submitting abstracts for the following two years.
ePoster Display
All abstracts accepted for poster presentation during the annual meeting will be available onsite each day using ePoster technology. Multiple plasma screens will be available in a clearly identified viewing area. Posters will be grouped by category and subcategory. The ePosters will not be formally moderated during general viewing hours. Authors are encouraged to be available in the ePoster area during the break times for those attendees who may want to ask questions.
Moderated Poster Sessions
Upon submission, authors will have the option to indicate if they would like to be considered for oral presentation during the annual meeting. A selection of posters are chosen for oral presentation during the moderated poster sessions. The maximum number of moderated sessions will be determined by the scientific/education planning committee and project management team based on program organization and meeting space; ASRA will provide as many opportunities as possible. Moderated poster sessions will include one dedicated session for medically challenging cases. All other sessions will be allocated for presentation of scientific abstracts; these sessions will be structured according to category and subcategory as much as possible. The final number of presentations will be based on the quality of submitted abstracts. Posters will be moderated at various times by various moderators. 9 to 12 abstracts will be assigned per session. Each presenter will be allocated maximum 10 minutes per poster (5 minutes presentation and 5 minutes discussion).
Award Eligibility
Membership in ASRA is not required to submit an abstract. However, only abstracts submitted by ASRA members will be considered for the best of meeting awards.
Best of Meeting Abstracts
The top 20 highest scoring scientific abstracts that have met all ASRA abstract submission requirements and ASRA membership will be sent to the research committee, which will select 3 best of meeting abstracts. Best of abstract winners are included in the moderated poster sessions and are also invited to give an oral presentation from the podium as part of the excellence in ASRA awards luncheon. Presenters have a maximum of 3-5 minutes and 5-7 slides for their presentation. Slides have to be sent to the research committee chair at least 2 weeks prior to the meeting. A certificate is given to the winners (mailed by the ASRA office after the meeting), winning abstracts are tagged in the ePoster system, and printed posters are displayed in the meeting registration area (award recipients are responsible for providing a 36”x 48”printed poster; ASRA will reimburse up to $100 for printing costs upon receipt submission). Best of meeting award recipients must be present to receive the award and participate in the above presentation activities. If a winner is unable to participate, an alternative award winner will be selected.
Resident/Fellow Best of Meeting Abstracts and Research Travel Award
Upon submission, resident/fellow submitters have the option of having their abstract considered for the resident/fellow research travel award. The top 10 highest scoring resident/fellow scientific abstracts will be sent to the research committee chair who will then select 3 to receive an award. The resident/fellow best of meeting and research travel award recipients will be invited to give an oral presentation from the podium as part of the resident and fellow education program. Winners will also receive complimentary meeting registration (main meeting and resident/fellow program only; additional activities not included) and a travel award covering economy airfare, and two days lodging and per diem (not to exceed $1500). A certificate is given to the winners (mailed by the ASRA office after the meeting) and winning abstracts are tagged in the ePoster system. Resident/fellow best of meeting and research travel award recipients must be present to receive the award and participate in the above presentation activities. If a winner is unable to participate, an alternative award winner will be selected.
ASRA Society and/or Meeting Websites
Abstracts (as submitted for initial grading) will be included on the ASRA website with no pre-determined removal date. ePosters will be available online prior to the meeting and removed 3 months after the meeting.
Regional Anesthesia and Pain Medicine Journal (RAPM) Listing
Regional Anesthesia and Pain Medicine (RAPM) is ASRA’s official, journal, publishing peer-reviewed scientific and clinical studies. Scientific abstracts presented during the annual meeting are listed in the journal with abstract title, author, and affiliation data only; full abstracts are not included in print, but will be posted on the ASRA website with a link to the RAPM journal website. Medically challenging cases will not be printed in the journal or available on the journal’s website. ePosters will not be printed in the journal or maintained on the ASRA website beyond 3 months from the meeting date.
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