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20th International AIDS Conference

Melbourne Convention and Exhibition Centre # | Melbourne, AUSTRALIA
From 145 to 1150 USD
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Title: 20th International AIDS Conference
Specialty: , Immunology
Dates: From Jul, 20, 2014 to Jul, 25, 2014
Location: Melbourne, AUSTRALIA
Type: Conference
Registration Cost: From 145 to 1150 USD
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General Info
Event Venue:

Melbourne Convention and Exhibition Centre #

Melbourne, AUSTRALIA
Recognised as Australiasia's Leading Meetings and Conference Centre in 2014, 2013 and 2012 by the prestigious World Travel Awards, Melbourne Convention and Exhibition Centre connects you with everything you need for a successful event. This includes amazing spaces, leading technology, creative food and wine and staff with the skills and experience to bring it all together.
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Event Overview
Welcome message:

Dear Colleagues, 

The convening of the 20th International AIDS Conference (AIDS 2014) in Melbourne, Australia, in July 2014 represents a tremendous opportunity to highlight the diverse nature of the Asia Pacific region’s HIV epidemic and the unique responses to it. Gathering in Melbourne, we will work together to strengthen our efforts across all regions and around the world, building on the momentum of recent scientific advances and the momentum from AIDS 2012.

The biennial International AIDS Conference is the premier gathering for those working in the field of HIV, as well as policymakers, people living with HIV and others committed to ending the epidemic. It will be a tremendous opportunity for researchers from around the world to share the latest scientific advances in the field, learn from one another’s expertise, and develop strategies for advancing all facets of our collective efforts to treat and prevent HIV.

AIDS 2014 is expected to convene over 14,000 delegates from nearly 200 countries, including up to 1,000 journalists. The conference will be held from 20-25 July 2014 at the Melbourne Convention and Exhibition Centre. The International AIDS Society, the world's leading independent association of HIV professionals, with more than 16,000 members in 194 countries, is organizing AIDS 2014 in collaboration with international and local partners.

The Australian health policy response to HIV has been characterized as emerging from the grassroots rather than top-down, with a high degree of partnership between scientists, government and community. AIDS 2014 will be an important opportunity to share the benefits of such partnerships with other countries.

Hosting AIDS 2014 in Melbourne will also make it possible for those from across the region to attend the conference and share their successes and challenges on a global level. The larger Asia Pacific region has the largest geographic area and population in the world, dramatically varying levels of wealth, and a complex mix of structural and behavioural determinants of HIV risk, giving the experts from the region unique perspectives on the epidemic that will be of great value to their colleagues from around the world.

We are extremely pleased to partner with the City of Melbourne, the State Government of Victoria, the Federal Government of Australia and various scientific and community leaders from Australia, as well as from Asia and the Pacific, with long and impressive histories of leadership on HIV.

We look forward to a strong global partnership among science, leadership and community in building a conference programme that will take another step toward the end of the AIDS epidemic.

 

Françoise Barré-Sinoussi

Françoise Barré-Sinoussi, PhD
International Chair 
President, International AIDS Society 
Director, Regulation of Retroviral Infections Unit, Institut Pasteur, 
Paris, France

  Sharon Lewin

Sharon Lewin, FRACP, PhD 
Local Co-Chair 
Professor and Head, Department of Infectious Diseases, Alfred Hospital
and Monash University 
Co-Head, Centre for Biomedical Research, Burnet Institute,
Melbourne, Australia

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Accommodation
Accommodation:

These Terms and Conditions for Accommodation Booking are valid for every person registered to attend the 20th International AIDS Conference (AIDS 2014), to be held in Melbourne from 20 – 25 July 2014 (hereinafter referred to as “the conference") and who booked accommodation through the AIDS 2014 accommodation booking system. Different terms and conditions apply to group bookings. 


Hotel booking


Only fully completed accommodation booking forms will be accepted. All hotel rooms will be booked on a first come, first served basis. 

Accommodation bookings must be accompanied by a deposit payment of USD 250 to secure and guarantee the booking. If the total cost of your stay is less than the requested deposit of USD 250, you will only be charged the total cost. The accommodation booking is only guaranteed upon receipt of the deposit payment within 14 working days. The outstanding payment has to be made to the AIDS 2014 Accommodation Department at the latest by 29 May 2014. If the full payment is not received by 29 May 2014, the accommodation booking will be cancelled. Do not send any payment directly to the hotel. 

If you would like to avoid two transactions, you can alternatively pay the total amount for your entire stay upon submitting your hotel accommodation booking. In this case, the accommodation booking booking is guaranteed upon receipt of the full payment within 14 working days. If the full payment is not received on time, the accommodation booking will be cancelled. 


Hotel booking confirmation/invoice


A hotel booking confirmation/invoice will be sent by email after the AIDS 2014 Accommodation Department has received the fully completed accommodation booking form and full payment. In order to receive your hotel booking confirmation/invoice by email, ensure that your email address is correctly entered in your conference profile. 


Methods of payment


The deposit payment or payment in full must accompany all accommodation bookings. Payments must be made in advance and in USD only, using a credit card or by bank transfer. 

Personal cheques, company cheques or euro cheques are not accepted. 

For bank transfers, all bank fees and money transfer costs must be prepaid by the transmitter. Please don’t forget to indicate the booking number, AIDS 2014 and the guest’s first and last name as a reference on all bank transfers as it can otherwise not be guaranteed that payments can be allocated correctly. Please transfer the amount due to: 

Account holder: A111 Power of Conference Service Ltd.
Bank account nr: 4001095
Branch No: 003
IBAN: 04120-003-4001095
Transit No: 04120
Bank: RBC Royal Bank of Canada
BIC/ SWIFT: ROYCCAT2
Payment Center Toronto 


Guaranteed room availability / Late bookings


The guaranteed room availability ends on 29 May 2014. Late bookings can be made after 29 May 2014 but are subject to availability and are only possible against full payment by credit card in order to guarantee the booking. A handling fee of USD 60 will be charged for all reservations received after 29 May 2014. 


Change of bookings


Until 29 May 2014 changes to existing accommodation bookings can be made by the participant directly online through the link on the email received directly after submission of the booking. If changes can’t be performed by the user online, please contact the AIDS 2014 accommodation department in writing. Please do not contact the hotel directly. Changes (not reductions of stay) made after that date are subject to a handling fee of USD 45. 

The AIDS 2014 Accommodation Department reserves the right to book another hotel in the same category should the requested hotel not be available due to unforeseen reasons. 


Cancellation policy


Notification of cancellation must be made in writing and sent to the AIDS 2014 Accommodation Department by email. 

In case of cancellation until 29 May 2014, the amount paid will be refunded less a handling fee of USD 85. If you cancel your booking after that date, the total accommodation amount will be charged. Refunds can only be made after the congress if the room is resold (either by A111 Power of Conference Service Ltd. or the hotel).

Refunds will only be issued after the conference. If a credit card has been used for payment of the deposit the refund will be done to the same card. If payment was made by bank transfer the cancellation notification must indicate a bank account to which a possible refund may be remitted. 


Cancellation of the conference


In the event that the conference cannot be held or is postponed due to events beyond the control of the conference organizers (force majeure) or due to events which are not attributable to wrongful intent or gross negligence of the conference organizers, the AIDS 2014 Accommodation Department and the conference organizers cannot be held liable for any damages, costs, or losses incurred, such as transportation costs, accommodation costs, financial losses, etc. 

In addition, the participant acknowledges that he/she has no right to lodge damage claims against the AIDS 2014 Accommodation Department and/or the organizers should he/she not be able to attend the meeting due to cancelled or delayed travel means caused by Force Majeure. With his/her reservation, the participant accepts this proviso. 

Under these circumstances, the conference organizers reserve the right to either retain the entire payment for accommodation booking, or to reimburse the delegate after deducting costs already incurred and which could not be recovered from third parties. It is therefore recommended that you take out personal insurance. 

Travel insurance is not included and participants are therefore advised to take out their own travel insurance and to extend their policy to cover personal possessions as the conference does not cover individuals against cancellations or theft or damage to belongings. 


Letter of Invitation


Individuals requiring an official Letter of Invitation from the conference organizers can request one through the online registration form or by contacting the AIDS 2014 Registration Department. To receive a Letter of Invitation, delegates must first register to the conference, pay in full and submit any required supporting documentation (if applicable). 

The Letter of Invitation does not financially obligate the conference organizers in any way, nor does it guarantee an entry visa to Australia. All expenses incurred in relation to the conference are the sole responsibility of the delegate 


Visa requirements


It is the sole responsibility of the delegate to take care of his/her visa requirements. Delegates who require an entry visa must allow sufficient time for the application procedure. Delegates should contact the nearest Australian embassy or consulate to determine the appropriate timing of their visa applications. All visa applications should be submitted to the authorities two months before travelling to Australia the latest (i.e. no later than mid-May 2014 for conference delegates). 

Delegate registration details might be shared with the Australian immigration authorities to assist in the immigration process. However, the conference organizers and/or the AIDS 2014 Registration Department will not directly contact embassies and consulates on behalf of delegates. 

The registration fee minus a handling fee of USD 65 will be refunded after the conference if the visa was applied for in time and proof is shown that a visa could not be granted even though all requested documents were submitted. A refund for any additional items ordered can not be made. Refund requests must be made in writing and sent to the AIDS 2014 Registration Department, by email, no later than 25 July 2014. 


Privacy Policy


The AIDS 2014 Accommodation Department collects personal data from you when you book a room (name, first name, address, email address). Any information collected from you will be used only in connection with your room booking for the 20th International AIDS conference (AIDS 2014) in Melbourne and to process the booking transaction. Your information will be shared with the hotel accordingly. Your information will not be sold, exchanged otherwise, transferred or given to any other company, without your consent, other than for the express purpose of processing your hotel booking requested. This does not include trusted third parties who assist the AIDS 2014 Accommodation Department in operating the website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. The AIDS 2014 Accommodation Department may also release your information when we believe release is appropriate to comply with the law, enforce our policies or protect ours or others rights or safety. 

This online privacy policy applies only to information collected through the AIDS 2014 accommodation booking form. 


Liability


The AIDS 2014 Accommodation Department shall be held liable in the framework of a duty of care as a respectable businessman according to statutory provisions. The liability of the AIDS 2014 Accommodation Department - for whatever legal reason - shall be limited to intent and gross negligence. The liability of commissioned service providers shall remain unaffected by this. The delegate shall take part in the conference at his/her own risk. Oral agreements shall not be binding if these have not been confirmed in writing by the AIDS 2014 Accommodation Department. 

Scientific Content Up to Date
Submission Info

The 20th International AIDS Conference (AIDS 2014) welcomes submission of abstracts for original contribution to the field in the following scientific tracks:

  • Track A: Basic and Translational Research
  • Track B: Clinical Research
  • Track C: Epidemiology and Prevention Research
  • Track D: Social and Political Research, Law, Policy and Human Rights
  • Track E: Implementation Research, Economics, Systems and Synergies with other Health and Development Sectors


Each scientific track is divided into a number of track categories. All abstract authors are asked to choose a scientific track and a track category during the submission process. 


Call for Abstracts


We encourage work that introduces new ideas and conceptualizations, research and understandings to the field, as well as analysis of both success and failure. Please read the following guidelines carefully before submitting your abstract: 
 

  • Abstracts can only be submitted online via the conference profile on our website www.aids2014.org; submissions by fax, post or email will not be considered; 
     
  • All abstracts must be written in English;
     
  • It is the author’s responsibility to submit a correct abstract. Any errors in spelling, grammar or scientific fact in the abstract text will be reproduced as typed by the author. Abstract titles will be subject to a spell check if the abstract is selected for presentation.

 

Late Breaker Abstracts


A small number of late breaker abstracts will be accepted to be presented orally or as posters at the conference. 

Late breaker submissions must be data of unquestioned immediate significance. Data analyzed after the regular submission (6 February 2014) should not be sent in as late breakers if the data do not meet an extremely high threshold of scientific merit. The percentage of abstracts selected for late breakers will depend on the number of submissions, but selection will certainly be more rigorous than for regular abstracts. 

During their submission, authors will have to declare the reason why their abstract is late breaker. The same submission rules apply for the late breaker abstracts as for the regular abstracts, but each presenting author may only present one late breaker abstract at the conference. The late breaker abstract submission will be open from 24 April to 15 May 2014. 


2014 Towards an HIV Cure Symposium


Abstracts pertinent to HIV cure research can be considered for The Towards an HIV Cure symposium. The same submission system is used for both the Towards an HIV Cure Symposium and the AIDS 2014 Conference. An optional tick box will appear in the submission form for all track categories pertinent to HIV cure research. Authors must indicate if they would like their abstract to be considered for the symposium and explain briefly how the abstract is related to cure research. 

For further information on the symposium please visit:www.iasociety.org/HIVCureSyposium2014.aspx 


Questions
  • For technical questions regarding the abstract submission system, please contact the abstract support team at abstracts@aids2014.org 
     
  • Questions regarding the content of the abstract should be addressed to the Abstract Mentor Programme at mentor@aids2014.org 
     
  • Questions regarding the Towards an HIV Cure Symposium should be addressed to the Towards an HIV Cure team at hivcure@aids2014.org

 

Policies for Abstract Submission


Copyright Policy 

Abstracts should not include libelous or defamatory content. Material presented in abstracts should not violate any copyright laws. If figures/graphics/images have been taken from sources not copyrighted by the author, it is the author’s sole responsibility to secure the rights from the copyright holder in writing to reproduce those figures/graphics/images for both worldwide print and web publication. All reproduction costs charged by the copyright holder must be borne by the author. 

Resubmission Policy 

An abstract which has been previously published or presented at a national, regional or international meeting can only be submitted provided that there are new methods, new findings, updated information or other valid reasons for submitting that can be provided by the author. 

If preliminary or partial data has been published or presented, the author is required to indicate the details of the publication or presentation as well as the reasons for submitting the abstract to AIDS 2014. This information will be considered by the Scientific Programme Committee when making final decisions. 

If the author neglects to indicate the details of when and where the preliminary or partial data has been published or presented, and the reasons for resubmitting (new methods, new findings, substantially updated information or other valid reasons), and if evidence of previous publication or presentation is found, the abstract may be rejected. 

Plagiarism

The conference organizers regard plagiarism as serious professional misconduct. All abstracts are screened for plagiarism and when identified, the abstract and any other abstracts submitted by the same author are rejected. In addition, the submitting author’s profile and scholarship application, in the case one has been submitted, will also be cancelled. 

Co-Submission

AIDS 2014 may negotiate co-submission of abstracts to certain affiliated independent events. Check the co-submission page for updated information. 

Ethical Research Declaration 

The conference supports only research that has been conducted according to the protocol approved by the institutional or local committee on ethics in human investigation. Where no such committee exists, the research should have been conducted in accordance with the principles of the Declaration of Helsinki of World Medical Association. The AIDS 2014 Scientific Programme Committee may enquire further into ethical aspects when evaluating the abstracts. 

Conference Embargo Policy 

In the case of AIDS 2014, as well as most scientific/medical conferences, all conference abstracts are released to delegates and media under a strict embargo policy. A detailed breakdown of the embargo variations for different types of abstracts is available on the AIDS 2014 Conference Embargo Policy page


Abstract Submission Process


Conference Profile 

Before submitting an abstract, authors must create a conference profile. More than one abstract can be submitted through the conference profile. After an abstract has been created, modifications can be made until the submission deadline. 

The final deadline to submit the abstract is 6 February 2014, 23:59 CET

Choosing a Track Category 

The track category is the general heading under which the abstract will be reviewed and later published in the conference printed matters, if accepted. The track category which best describes the subject of the abstract should be chosen. During the submission process, you will be asked to select one track category for your abstract. 

Abstract Structure 

The Conference offers two options for abstract submission: 

Option 1
Suited for research conducted in all disciplines. Abstracts submitted under the first option should contain concise statements of:

  • Background: indicate the purpose and objective of the research, the hypothesis that was tested or a description of the problem being analyzed or evaluated. 
     
  • Methods: describe the study period / setting / location, study design, study population, data collection and methods of analysis used.
     
  • Results: present as clearly and in as much detail as possible the findings / outcome of the study. Please summarize any specific results. 
     
  • Conclusions: explain the significance of your findings / outcomes of the study for HIV prevention, treatment, care and / or support, and future implications of the results.

The following review criteria will be used in scoring abstracts submitted under option 1:

  1. Is there a clear background and justified objective?
  2. Is the methodology/study design appropriate for the objectives?
  3. Are the results important and clearly presented?
  4. Are the conclusions supported by the results?
  5. Is the study original, and does it contribute to the field?


Option 2 
Suited for lessons learned through programme, project or policy implementation or management. Abstracts submitted under the second option should contain concise statements of:

  • Background: summarize the purpose, scope and objectives, of the programme, project or policy. 
     
  • Description: describe the programme, project or policy period / setting / location, the structure, key population (if applicable), activities and interventions undertaken in support of the programme, project or policy.
     
  • Lessons learned: present as clearly and in as much detail as possible the findings / outcomes of the programme, project or policy; include an analysis or evaluation of lessons learned and best practices. Please summarize any specific results that support your lessons learned and best practices.
     
  • Conclusions/Next steps: explain the significance of your findings / outcomes of the programme, project or policy for HIV prevention, treatment, care and / or support, and future implications of the results.
     

The following review criteria will apply to abstracts submitted under option 2:

  1. Is there a clear background and justified objective?
  2. Is the programme, project or policy design and implementation appropriate for the objectives?
  3. Are the lessons learned or best practices important, supported by the findings and clearly presented?
  4. Are the conclusions/next steps supported by the results and are they feasible?
  5. Is the work reported original, and does it contribute to the field?
Sponsors Exhibitors
Contact
Organising Agency

AIDS 2014 Local Secretariat
Alfred Health, PO BOX 25143 55 Commercial Road Melbourne, Victoria 3004, Australia
+61 3 8527 9301
+61 3 8527 9301
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