Thank you for your participation in EACTS 2013. These guidelines will provide you with valuable information about the preparation and upload of your presentation files.
Please read them carefully and ensure timely submission of your presentations. Thank you for your understanding that presentations not complying with these guidelines may be rejected or may not function properly at the congress.
This early deadline is necessary, as the session moderators will need time to prepare themselves for a thorough and well-structured discussion of the featured paper in advance.
A. GENERAL INFORMATION
Only digital material will be allowed for oral presentation (PowerPoint files). Upload of presentations can be done either online or onsite in the Speaker Preview Area (more details below).
All presentations will be saved on a central server connected to the lecture rooms, which are equipped with computers, beamers, microphones and lecterns. Computers will be equipped with Microsoft Windows 7 Professional and Microsoft Office 2010 Professional.
Please note that all talks will be recorded for inclusion on EACTS's educational online platform. In order to facilitate optimal recording results, all presentations have to be given by using the computers and the microphones provided in the room.
Personal laptops may not be used. Connection for Macintosh Notebooks will not be available.
B. PREPARING YOUR PRESENTATION MATERIAL
FORMAL REQUIREMENTS
- Language: As the official congress language is English, all presentations have to be given in English. If English is not your native language, we recommend that you have your presentation checked by a native speaker if possible.
- Advertising: Advertising of products is prohibited. Be sure your slides have no commercial messages such as company names or logos.
- Patient anonymity: Kindly make sure that no patient names or any other information allowing the identification of a patient appear in your presentation material.
Patient anonymity must be ensured at all times. - Financial disclosures: According to the EACTS financial disclosure policy, all speakers have to state any possible relationships with companies and/or sponsoring on the cover slide of their presentations.
- File name: The name of the presentation file should include the presenter's name, the session title and the presentation number.
- Copyright reserved material: It is the author's responsibility to ensure that any part of the slide show (figures, tables, images, etc.) is free of any third party right.
SLIDE DESIGN
- Font size: Minimum recommended text size for easy viewing is 20 points.
- Text: Your guiding principle should be "As much as necessary, as little as possible".
The text should be concise and to the point, key facts should be highlighted.
No more than seven text lines should be used on one page. - Colours: Colours should be used sparingly. Choose colour combinations that make your text easy to read (for presentation in lecture rooms preferably dark background - light fonts). Avoid colours that are difficult to read such as red and green.
- Layout: Keep data on the slides simple. Ensure a logical order of the content.
A clear and well-structured arrangement is the most attractive and the easiest to read on the screen. - Images and movies: It is recommended that you collect your illustration material well in advance. Do not select too many images and/or movies. Concentrate on those which emphasize your key points and conclusions optimally.
TECHNICAL REQUIREMENTS
- Format: Presentation files will be accepted in MS PowerPoint (ppt or pps) format only. Macintosh presentations (i.e. Keynote) cannot be accommodated.
- Versions: Your presentation must be prepared in PowerPoint 2000 or PowerPoint 2007.
- File size: The size of one presentation should not exceed 500 MB, if uploaded online prior to the meeting. There is no size limit for presentations uploaded onsite at the preview centre (it is however recommended that presentations do not exceed 500 MB).
- Saving of files: For onsite upload at the preview centre the presentation has to be saved on a CD-ROM, DVDROM or USB flash drive (which is preferred).
- Audio and movies: Place all audio and movie files linked with the presentation into a single file folder. (e.g. when transferring the presentation from your hard disk to removable drives such as CD-ROMs or USB sticks or when uploading it to the c-slide, the EACTS preview system).
- Fonts: Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file. Kindly note: such presentations cannot be edited in the preview centre.
- Special characters: To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, { etc) to name your presentation or movie files.
C. UPLOAD OF PRESENTATON FILES
ONLINE UPLOAD PRIOR TO THE MEETING (INTERNET):
Enter the system with the login details sent to you by email and check your personal data as well as the details of your presentation. After this, you may start uploading your file by following the instructions in the system.
Online upload of your presentation file has to be done until the day before your presentation, 17:00, at the latest.
Please note: Once you have uploaded your presentation, it is recommended that you visit the Speaker Preview Area at the congress at least 90 minutes prior to the session in order to test the correct display and functioning of your presentation on the congress computers.
In case of any technical problems during the upload, please contact EACTS@webges.com.
ONSITE UPLOAD AT THE SPEAKER PREVIEW AREA OF THE CONGRESS:
(Please note that this option does not apply to featured papers.)
Presentation file(s) must be uploaded at least 3 hours prior to the beginning of the corresponding session. In case of early morning sessions, please upload your presentation the day before.
The Speaker Preview Area will be located on level M1 of the congress centre.
Opening Hours:
14:00 - 18:00 on Friday 4 October
07:00 - 19:00 on Saturday 5 October
07:30 - 19:00 on Sunday 6 October
07:30 - 19:00 on Monday 7 October
07:30 - 19:00 on Tuesday 8 October
07:30 - 13:00 on Wednesday 9 October
We kindly ask for your understanding that due to space and time limitation at the Speaker Preview Area of the Congress, presentations should preferably be prepared and edited before submission.
Thus, please bring your presentations in a ready-to-upload format.
Thank you for your kind co-operation!