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27th EACTS

Austria Center Vienna (IAKW-AG) # | Vienna, AUSTRIA
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Title: 27th EACTS
Specialty: , Anesthesiology, Cardiology, Cardiovascular Surgery, Thoracic Surgery
Dates: From Oct, 5, 2013 to Oct, 9, 2013
Location: Vienna, AUSTRIA
Type: Meeting
Registration Cost: From 0 to 0 EUR
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General Info
Event Venue:

Austria Center Vienna (IAKW-AG) #

Vienna, AUSTRIA

Welcome to the Austria Center Vienna!

Surrounded by contemporary architecture, just 7 minutes from the city centre and a few minutes’ walk from the Danube and the Donaupark. Austria’s largest conference centre has a total capacity for 20,000 delegates and offers 24 lecture rooms for between 100 and 4,320 participants, 180 meeting rooms and 22,000 sqm of exhibition space. See the world through your delegates´ eyes – Putting your delegates first Our aim is to create memorable events and help inspire your delegates. Taking the motto of „meet & learn“, „meet & connect“ and „meet & experience“ as its inspiration we focus on promoting optimal knowledge transfer as well as face-to-face and online networking in an appealing setting. Each cog is aligned to the next: location, spaces, equipment, partners and team We ensure that guests experience service at the highest level and offer the perfect setting for successful events.
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Event Overview
Speakers/Faculty:
EACTS 2013: GUIDELINES FOR ORAL PRESENTATIONS

Thank you for your participation in EACTS 2013. These guidelines will provide you with valuable information about the preparation and upload of your presentation files.

Please read them carefully and ensure timely submission of your presentations. Thank you for your understanding that presentations not complying with these guidelines may be rejected or may not function properly at the congress.

This early deadline is necessary, as the session moderators will need time to prepare themselves for a thorough and well-structured discussion of the featured paper in advance.

A.    GENERAL INFORMATION
Only digital material will be allowed for oral presentation (PowerPoint files). Upload of presentations can be done either online or onsite in the Speaker Preview Area (more details below).

All presentations will be saved on a central server connected to the lecture rooms, which are equipped with computers, beamers, microphones and lecterns. Computers will be equipped with Microsoft Windows 7 Professional and Microsoft Office 2010 Professional.

Please note that all talks will be recorded for inclusion on EACTS's educational online platform. In order to facilitate optimal recording results, all presentations have to be given by using the computers and the microphones provided in the room.

Personal laptops may not be used. Connection for Macintosh Notebooks will not be available.


B.    PREPARING YOUR PRESENTATION MATERIAL

FORMAL REQUIREMENTS

  1. Language: As the official congress language is English, all presentations have to be given in English. If English is not your native language, we recommend that you have your presentation checked by a native speaker if possible.
  2. Advertising: Advertising of products is prohibited. Be sure your slides have no commercial messages such as company names or logos.
  3. Patient anonymity: Kindly make sure that no patient names or any other information allowing the identification of a patient appear in your presentation material.
    Patient anonymity must be ensured at all times.
  4. Financial disclosures: According to the EACTS financial disclosure policy, all speakers have to state any possible relationships with companies and/or sponsoring on the cover slide of their presentations.
  5. File name: The name of the presentation file should include the presenter's name, the session title and the presentation number.
  6. Copyright reserved material: It is the author's responsibility to ensure that any part of the slide show (figures, tables, images, etc.) is free of any third party right.


SLIDE DESIGN

  1. Font size: Minimum recommended text size for easy viewing is 20 points.
  2. Text: Your guiding principle should be "As much as necessary, as little as possible".
    The text should be concise and to the point, key facts should be highlighted.
    No more than seven text lines should be used on one page.
  3. Colours: Colours should be used sparingly. Choose colour combinations that make your text easy to read (for presentation in lecture rooms preferably dark background - light fonts). Avoid colours that are difficult to read such as red and green.
  4. Layout: Keep data on the slides simple. Ensure a logical order of the content.
    A clear and well-structured arrangement is the most attractive and the easiest to read on the screen.
  5. Images and movies: It is recommended that you collect your illustration material well in advance. Do not select too many images and/or movies. Concentrate on those which emphasize your key points and conclusions optimally.


TECHNICAL REQUIREMENTS

  1. Format: Presentation files will be accepted in MS PowerPoint (ppt or pps) format only. Macintosh presentations (i.e. Keynote) cannot be accommodated.
  2. Versions: Your presentation must be prepared in PowerPoint 2000 or PowerPoint 2007.
  3. File size: The size of one presentation should not exceed 500 MB, if uploaded online prior to the meeting. There is no size limit for presentations uploaded onsite at the preview centre (it is however recommended that presentations do not exceed 500 MB).
  4. Saving of files: For onsite upload at the preview centre the presentation has to be saved on a CD-ROM, DVDROM or USB flash drive (which is preferred).
  5. Audio and movies: Place all audio and movie files linked with the presentation into a single file folder. (e.g. when transferring the presentation from your hard disk to removable drives such as CD-ROMs or USB sticks or when uploading it to the c-slide, the EACTS preview system).
  6. Fonts: Do not use special fonts which are not part of the standard PowerPoint package, as this will cause problems while uploading your file. Kindly note: such presentations cannot be edited in the preview centre.
  7. Special characters: To avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, { etc) to name your presentation or movie files.

 

C.    UPLOAD OF PRESENTATON FILES

ONLINE UPLOAD PRIOR TO THE MEETING (INTERNET):
Enter the system with the login details sent to you by email and check your personal data as well as the details of your presentation. After this, you may start uploading your file by following the instructions in the system.

Online upload of your presentation file has to be done until the day before your presentation, 17:00, at the latest.

Please note: Once you have uploaded your presentation, it is recommended that you visit the Speaker Preview Area at the congress at least 90 minutes prior to the session in order to test the correct display and functioning of your presentation on the congress computers.

In case of any technical problems during the upload, please contact EACTS@webges.com.


ONSITE UPLOAD AT THE SPEAKER PREVIEW AREA OF THE CONGRESS:
(Please note that this option does not apply to featured papers.)

Presentation file(s) must be uploaded at least 3 hours prior to the beginning of the corresponding session. In case of early morning sessions, please upload your presentation the day before.

The Speaker Preview Area will be located on level M1 of the congress centre.

Opening Hours:
14:00 - 18:00 on Friday 4 October
07:00 - 19:00 on Saturday 5 October
07:30 - 19:00 on Sunday 6 October
07:30 - 19:00 on Monday 7 October
07:30 - 19:00 on Tuesday 8 October
07:30 - 13:00 on Wednesday 9 October

We kindly ask for your understanding that due to space and time limitation at the Speaker Preview Area of the Congress, presentations should preferably be prepared and edited before submission.

Thus, please bring your presentations in a ready-to-upload format.

Thank you for your kind co-operation!

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Submission Info

GENERAL ABSTRACT SUBMISSION IS ONLINE ONLY AND AVAILABLE VIA THEEACTS USER AREA

INSTRUCTIONS TO AUTHORS
Please follow the instructions given on-line, otherwise your abstract cannot be selected for review. A summary of the guidelines is as follows:

  • The abstract language is English
  • The text should be not more than 250 words
  • The use of tables or graphs is NOT possible
  • The abstract must consist of four paragraphs labelled: OBJECTIVE, METHODS, RESULTS, CONCLUSIONS
  • The text and the title should be free from abbreviations, except those commonly used (e.g. LVEF, CABG, VSD, ASD etc). It should concisely address the problem and the purpose of the study (OBJECTIVE); how the study was performed (METHODS); the main findings with numerical data and statistical significance (RESULTS); and the principal conclusions drawn from the study (CONCLUSIONS)
  • The title of the abstract should be printed in CAPITAL LETTERS; the name(s) of the author(s) should be preceded by the initials (omit titles). There should be no more than 8 authors
  • Since the abstracts will be judged anonymously, the text may not reveal the institutional affiliation
  • Mark the category which best describes the subject of your abstract. If the paper is to be considered for any award or prize, mark the corresponding field when submitting the abstracts. (See Awards and Prize details)
  • The material must not have been published or presented at any major meeting before.

 

Abstracts will not be accepted unless they are submitted according to the format and instructions described previously, and submitted using the online system no later than 1 April 2013.

EACTS Submission Conditions:
For all Abstracts which are accepted for presentation at the EACTS annual meeting, the full paper must then be submitted to the European Journal of Cardio-Thoracic Surgery or Interactive CardioVascular and Thoracic Surgery, before the meeting.

The audio-visual recording of the scientific presentations will be the property of the EACTS.

Authors will be notified in writing in June 2013 if the EACTS Programme Committee has accepted their abstract(s).

ORAL SESSIONS
Oral papers are allocated 8 minutes presentation time followed by a discussion period of 7 minutes. Please note that only data projection will be available.

COMPUTER DISK PRESENTATION
The use of personal laptops is not permitted. To avoid technical problems, computer presentations should be previewed in the Speaker Preview room no later than 2 hours before the start of the session in which the presentation is to be given.

 

Operating System Windows 7,Windows XP, Windows 2000, Windows 98, Windows 95
Programme MS PowerPoint
Display S-VGA
Resolution 800 x 600 (optimal)
Sound Not available
Submissions CD Rom or USB memory drive
Virus Disks/Drives must be virus free

 

CONFLICT STATEMENT
The Editor requires authors to disclose any commercial associations that might pose a conflict of interest in connection with the submitted article.

All sources of funding for work should be acknowledged in a footnote on the title page, as should all institutional affiliations of the authors (including corporate appointments). Other kinds of associations, such as consultancies, stock ownership or other equity interests or patent licensing arrangements should be disclosed to the Editor in the covering letter at the time of submission. If no conflict of interest exists, please state this in the covering letter. The Editor reserves the right to reject manuscripts that do not comply with the above-mentioned requirements. The author will be held responsible for false statements or for failure to fulfill the above-mentioned requirements.

FILM SESSIONS
Authors are requested to submit the abstract of their film electronically (see instructions for abstract submission) and to UPLOAD a copy of their film for review within the abstract submission program. The film should be no longer than 10 minutes. Sound is acceptable but not necessary. However, live narration by the principal surgeon is a requirement of participation.

GUIDELINES TO FILM AUTHORS

  1. Films should be essentially technical movies
  2. Avoid time-consuming sequences showing conventional approaches and cannulations (cardiac surgery). Specific approach should be briefly demonstrated only in very particular cases (e.g. minimally invasive, etc)
  3. Indicate clearly the view that is being shown, e.g. surgeon's view (as seen by the surgeon), overhead view, or view from the patient's head
  4. When it is difficult to identify the details or orientation of a surgical view, an explanatory drawing may be helpful and should be shown within the film just before the operative view
  5. Should an author wish to report results of series, the film itself should be shortened to 5 minutes and 'slides' incorporated in the film (not shown on separate projector)


FILMS SHOULD BE UPLOADED DURING THE ABSTRACT SUBMISSION PROCESS


LEARNING FROM EXPERIENCE
Authors are requested to submit a powerpoint (upload instructions and powerpoint template in the Abstract Submission ) and meet the following requirements:

  • Max 7 slides
  • Introduction of the case (max 2 slides)
  • Treatment and Complications (max 3 slides)
  • Result
  • Lesson to be learned
  • do not mention authors' names in the presentation
  • include fixed images only (no videos)
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Organising Agency

EACTS House
Madeira Walk
Windsor
SL4 1EU
Tel: +44 (0)1753 832 166
Fax: +44 (0)1753 620 407

Official Event Webpage
http://www.eacts.org/annual-meeting.aspx
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