• Medical_Professionals
• Medical_students
• Nurses

Academy 2018 San Antonio will take place on November 7-10, 2018 at the Henry B. Gonzalez Convention Center in San Antonio, Texas.

The Academy's annual meeting includes nearly 300 hours of Lectures & Workshops, symposia, and scientific lecture and poster presentations over 4 days. The Academy's Annual Meeting provides a diverse array of groundbreaking research in optometry and vision science and relevant education on the latest practices. The Annual Meeting also features an extensive exhibit hall, with over 200 booths displaying a variety of optometric products and services.

Early bird rates will expire at 5:00 PM ET on September 7, 2018. Fees include all educational programming except workshops and leadership courses (additional fees/registration) and except where noted. Fellowship Banquet tickets can be purchased for $25 each. Attendees are not required to pre-register for specific lectures unless the sessions have additional fees ( such as hands-on workshops, leadership workshops, Diplomate prep courses).

Please note that badges and registration materials will not be mailed out in advance of the meeting. Pick up your registration materials in the convention center (West Lobby, Street Level) or satellite registration kiosks at the Grand Hyatt San Antonio and Marriott Rivercenter beginning at 1:00 PM on Tuesday, November 6. 

USD

Group registrations not allowed

Accompanying persons not allowed

We don’t accept Online Abstracts

Grand Hyatt San Antonio (Headquarters Hotel)

600 E. Market Street, San Antonio, TX 78205

Single and Double: $239/night

Hilton Palacio del Rio

200 S. Alamo Street, San Antonio, TX, 78205

Single and Double: $215/night

Submission Info

he Academy's Scientific Program offers scientists, educators, and clinicians the opportunity to exchange the latest information in optometry and vision science in two formats, research paper presentations and scientific posters. The Scientific Program is open to everyone and it is not required that you be an Academy member.

Submission Guidelines

If cutting and pasting from a word editing program or website, please first paste the text in Notepad or a similar program. This step will remove any HTML tags prior to pasting in this text editor.  When reporting standard deviations a space is required between the “+” symbol and the numeral (Example: 2.1 + 0.05).

Abstract submissions will only be accepted through this website from May 1 through May 31, 2018, 5:00 PM EST.

Abstracts can be submitted under the following three categories:

- Scientific Program Research Abstracts - Original scientific research. (See Sample Scientific Abstract)

- Scientific Program Case Report Abstracts - Case report or case series. (See Sample Case Report Abstract)

- Academy Information Abstracts - General information about educational, accreditation and public health service programs (Example: Academy Section/SIG and Diplomate programs, residency programs, graduate degree programs, medical mission and other public health service programs. (See Sample Academy Information Abstract)

Abstracts can consist of text and images. Image sizes must be restricted to 1 MB and images can be uploaded in GIF, PNG, TIFF, TIF, JPG, or JPEG formats. 

Abstract character count limit including title is 3,000 (includes spaces, but not author names and affiliations).

Authors are permitted a maximum of two first-author presentations within the scientific program. Any combination of paper or poster presentations are permitted, however, no more than two first-author submissions will be accepted. There is no limit to the number of co-authored submissions, e.g. authors may be listed as second, third or other position on any number of submissions.

The primary author's CV is required to be uploaded at the time of abstract submission. 

Authors presenting their work at the Annual Meeting MUST be registered for the meeting.

The first author is solely responsible for presentation of accepted abstracts at the date and time assigned by the Scientific Program Committee. Co-authors, substitutes, or multiple presenters are not permitted.

First authors may be scheduled  to present a paper or poster presentation any time from 8:00 AM on Wednesday, November 7 to 6:00 PM on Saturday, November 10, 2018.  Authors should not submit to the scientific program unless they can commit to be present when assigned.

Substitute presenter approval requests will only be considered in cases of illness, family emergency, change of employment, or inability to obtain a visa. The request must be submitted to christinav@aaoptom.org by the First Author by 2 pm the day before the scheduled presentation. The substitute presenter must be one of the co-authors and registered for the annual meeting. Failure to obtain prior permission will result in cancellation of the presentation and loss of privileges for the first author to submit abstracts or proposals to subsequent AAO annual meeting programs. 

Ethical and Regulatory Requirements for Research and Case Reports:

Research involving human subjects must have been conducted in accordance with the tenets of the Declaration of Helsinki and with adherence to any applicable national and local human subjects research requirements. Consistent with the National Institutes of Health guidelines, if the number of human subjects in the study exceeds three, Institutional Review Board (IRB) approval must be obtained. The authors cannot automatically assume that certain studies are exempt from IRB review. Only an IRB can determine if a specific study fulfills the exempt status.

Research involving the use of animals must be conducted in accordance with international standards for animal treatment and care (e.g. the Society of Neurosciences and ARVO statements on the use of animals in research) as well as any applicable regulatory requirements. If the work submitted involves the use of animals, Institutional Animal Care and Use Committee (IACUC) approval must have been obtained.

Failure to confirm to the above ethical standards may result in loss of privileges for all listed authors to submit abstracts or proposals to subsequent AAO annual meeting programs.

Copyright Assignment: authors are required to transfer the copyright for their submitted abstract to the American Academy of Optometry. First authors must provide assurance that all coauthors agree to the copyright transfer terms.

Conflict of Interest Disclosure: the first author is responsible for disclosing any conflict of interest on behalf of all listed authors as defined in the Scientific Program Committee's Statement on Conflicts of Interest. Any conflict of interest must also be disclosed at the time of presentation; this applies to both scientific paper and poster presentations.

Abstract submission deadline 2018-06-13

Stop by the Exhibit Hall to see all the latest technologies and services our exhibitors have to offer! Talk with company representatives on how their products can make your practice grow. Lunch will be provided in the Exhibit Hall Thursday and Friday.

Exhibit Hall Hours

Wednesday, November 7, 4:00PM to 7:30 PM (Opening Night Welcome Reception)

Thursday, November 8, 10:00 AM to 11:30 AM (Student Focus Hours)

Thursday, November 8, 11:00 AM to 6:00 PM (Lunch in the Exhibit Hall)

Friday, November 9, 10:00 AM to 3:00 PM (Lunch in the Exhibit Hall)

Attendee Welcome Reception

Wednesday, November 9, 4:00–7:00 PM

The American Academy of Optometry welcomes all attendees to Academy 2016 Anaheim at this reception. Come enjoy a drink and a bite to eat while you catch up with your friends and colleagues.

Vision Theater

Join us in the Exhibit Hall for new “Vision Theater” sessions. These informative, commercial programs will be conducted by exhibitors in a specially constructed theater on the exhibit floor. Grab some lunch and have a seat!  Three sessions will be offered on Thursday, and Three sessions on Friday. Limited to the first 100 attendees. More information TBA

American Academy of Optometry

2909 Fairgreen Street

Orlando, Florida  32803

Phone: (321) 319-4860

Toll Free: (844) 323-EYES (3937)

(Please also note direct dial numbers below.)

Fax: (407) 893-9890

Email: aaoptom@aaoptom.org