All posters must be presented electronically and will be posted on the online meeting app. Posters will be viewed by meeting attendees using either personal mobile devices.
Poster Format Requirements
Slide limit: 5 slides
File size: 20 MB
NO animation, imbedded audio or video is allowed. You may however, include a link within your presentation to a
video or file that is hosted elsewhere (ex. your institution/YouTube, etc.)
Posters must be submitted in PDF format for online posting. If you need assistance with PDF conversion, please
contact the ASER Meeting Management Office at email@example.com.
How to Convert a PowerPoint Presentation to PDF:
1. select “Save as”
2. under the file type, select PDF
3. click “Save” Mac-based PowerPoint:
1. click on “File” and select “Print”
2. check the box next to “Scale to Fit Paper”
3. click on the PDF drop down menu (lower left of Print screen)
4. select “Save as PDF”
5. click “Save”
All posters will be included in the meeting app to be viewed online by all meeting attendees at their leisure.
All final electronic posters must be uploaded to the online submission site by July 20, 12 PM CST.
Upload instructions will be included in letters of abstract acceptance.
All posters must be submitted in PDF format. For assistance, please contact firstname.lastname@example.org.
Final posters must be titled with the final ID provided in your acceptance letter and the last name of the presenting
Slide Setup Instructions
The presentation screen will be widescreen 16:9 ratio. Please create your presentations accordingly. Click here for
additional guidance on creating widescreen presentations.
Minimum Font Sizes Required:
•Arial 28 or Greater: General poster text
•Arial 24 or Greater: Figure captions
•Arial 12 or Greater: References, Footnotes
Light colored text on a dark background works best.
Avoid using red and green.
Please do not use colors that could be distracting. We recommend standard background colors, such as black,
blue, white, etc.
Approved Image Formats
Organize material in logical order, with all images and text supporting the central premise of the poster in a concise
manner. Text and images should complement and reinforce one another. Poster presentations should be userfriendly,
visually attractive, and fast-paced.
The first slide should contain:
o Title, authors and institution
o Disclosure statement
o Goals and objectives of the poster as well as the target audience
The last slide should contain:
o Additional content as needed
o Author correspondence information (including email).
o References if any
Each slide should be proofread for factual, grammatical, and spelling errors. Posters including errors may not qualify
for an award.
General Points for Consideration
Please remember that the poster presentation is retained as a permanent record and therefore all errors and poorly
reproduced or incorrectly illustrated images remain visible in the system. We recommend that you identify and
prepare images well in advance of the deadline, so that this aspect of your poster, which is most likely to cause
delays, does not cause you problems.
The aim of an electronic poster presentation is to convey to the viewer the essence of your topic in a relatively
compact format. Please clearly state all elements and illustrate them with relevant images only when appropriate.
In general, the information presented must be up-to-date, even if the topic or images refer to some older or historic
procedures. The recent literature must be cited to support the presented material; however, exhaustive reference
lists should be avoided.
Remember, the final poster is not expected to display solely a typed manuscript, and most attendees are unlikely to
spend much time on a poster that does not have a sufficient number of images to support the text. Therefore, text
should be well structured (use bullets for clarity), presenting only enough data to support your conclusions.
Remember the importance of linking the correct image to the text at the appropriate place - a clearly presented
image is often worth a thousand words and the wrong text-image link destroys the validity of the poster.
Composition should be logical, well organized, self-explanatory and as brief as possible.
Consider asking an independent colleague (if possible one not involved in the poster) to give an unbiased opinion
on the following: The clarity of the presentation, whether it makes the point or not and the relevance and clarity of
the images. Edit redundant text and images as needed.
Avoid the Promotion of Commercial Entities and State that the Indication is "Off-license" if Necessary
Your poster must be non-promotional and non-commercial in nature. Any commercial relationship that the authors
have, must be disclosed in the submission system where requested.
It is essential to state that the data presented is "off-label" if the poster refers to an indication that is not covered by
the licensing authorities.
This disclosure information must also be included at the beginning of your poster.
Policy Regarding Usage of Images
ASER policy requires that all images and other material used in posters must be the property of the poster authors.
If you wish to reproduce images or other material obtained from another author's work from any source, including
the Internet, permission must be obtained from the author and appropriate credit must be given.