| REGISTER EARLY! - Conference negotiated reduced room rates are offered 3 nights (or more) pre and post program dates, and will be available to registered attendees up until May 26, 2014. Our allotment for negotiated reduced room rates might sell out before this date, and resort regular rack rates will apply, based on availability. We urge you to please make your lodging reservation early. For additional information or assistance with your reservation please contact our office at 1-888-533-9031 or 1-858-964-4595. |
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| Lodging Reservations - To book your lodging reservations, please call 1-800-832-5665 or 757-253-1703. Please mention you are part of the MCE Conferences group. For additional assistance please contact our office at 1-888-533-9031. |
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| Conference Room Rates Terms and Conditions - In order to provide a quality and interactive CME program, MCE Conferences will limit the amount of registrations per conference. Some conferences may have a lower registration limit due to the destination logistics and lodging availability.
MCE Conferences does not accept commercial support for our Continuing Medical Education programs. We rely solely on tuition fees and amenities we receive from the resort to cover the expenses of holding this conference. It is required that all participants book within the meeting group allotment for MCE Conferences, in order to participate in this program. We very much appreciate your cooperation.
MCE Conferences contracts lodging with the resorts to ensure the lowest rates for our attendees. Lodging reservations are reserved for attendees registered for this conference. Reservations made without tuition registration will be automatically deleted after 7 days. If your company is mailing the tuition registration, please notify us via email at info@mceconferences.com or call 1-888-533-9031.
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| Standard Room - Standard Rooms are 375 square feet. All rooms have complimentary WIFI and come with a private balcony or patio.
Bedding: Choose between 2 Double Sized Beds or 1 King Sized Bed. (Bedding type based upon availability at time of check in)
Maximum Occupancy: 4 Adults
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Standard Room
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$199 Per Room Per Night Plus Applicable Taxes and Fees
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| One Bedroom Suite - One Bedroom suites have 820 square feet. Each suite has a master bedroom with a king-size bed, a living room with a queen-size sleep sofa, dining room, kitchen, in-room washer/dryer, and private balcony or patio. All suites have complimentary WIFI.
Bedding: 1 King Sized Bed with a Queen Sized Sleeper Sofa
Maximum Occupancy: 5 Adults
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One Bedroom Suite
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$259 Per Suite Per Night Plus Applicable Taxes and Fees
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| Lodging Deposit - All reservations require an one night credit card deposit due at time of booking. Please note that a deposit of an additional $100 per day will be assessed at check-in for incidental charges. Debit cards will have a hold placed on them for up to 14 business days depending on your financial institution. |
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| Lodging Cancellation -
Per our lodging agreement, these are the cancellation terms and conditions:
Cancellation 60 days or more before arrival - you will receive full deposit
Cancellation 59-31 days before arrival - a one night deposit is forfeited
Cancellation 30 days or less before arrival - no lodging refunds can be made
No-shows and early departures are considered a cancellation
All cancellations must be made via e-mail to info@mceconferences.com by the dates stated above.
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| Parking and Resort Shuttle Information - Parking is complimentary at the Kingsmill Resort. There is also a complimentary shuttle service to Colonial Williamsburg, Busch Gardens, and water Country USA. The shuttle runs at scheduled times and is available to all resort guests. |
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| Disclaimer - A portion of your room rate will be applied to offset the cost of the food and beverage served during the meeting to participants only. This includes daily breakfast and AM coffee breaks during meeting hours for registered attendees. Conference registrations must be accompanied by payment. We cannot confirm your course registration until payment is received. |
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| Airport Information - The Kingsmill Resort is located 20 miles from the Newport News/Williamsburg International Airport (PHF), 55 miles from the Richmond International Airport (RIC), and 45 miles from the Norfolk International Airport (ORF). |
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| Car Rentals -
To make your car rental reservation, please click on the following links:
Enterprise It will autofill the discount number
Alamo Enter the number 7014125 under Corporate ID
National Enter the number 5025990 under Contract ID
AVIS It will auto fill the discount number.
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| Special Assistance - MCE's policy is to comply with the Americans with Disabilities Act. If special arrangements are necessary for an individual with a disability to attend a conference, please contact our office at 1-888-533-9031. |
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| Travel Guard Trip Cancellation Insurance - We strongly recommend the purchase of trip cancellation and baggage insurance, which is available for coverage of expenses in conjunction with cancellation due to illness or accident. In the event that you must cancel your participation in this travel program which may include other nonreturnable travel arrangements you have made, trip cancellation insurance may be the only source of reimbursement. Travel Guard
Please note: trip cancellation insurance does not cover tuition fee.
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